Spark Group
In 1996 a group of highly motivated, professional and entrepreneurial minded youths started a small PAN registered Vehicle rental company at Sorakhute, Kathmandu with a few vehicles to meet the needs of the general market under the name of Kathmandu Vehicle Services.
In due course of time, the increasing of business relations with NGOs, INGOs, diplomatic missions Hydropower companies and various ministries of Nepal government, the enterprising team incorporated another VAT registered vehicle rental company in 2010 with the name of Spark Link Enterprises.
Considering the same nature of service but highly growing demands from both Private and Public sectors, Kathmandu Vehicle Services and Spark Link Enterprises were eventually merged into a single company under the name of Spark Group in the year 2011.
Front Desk Officer
Posted on 24 Sep 2024 15:26:43 Job Category : Front Desk Officer- Job Location
- Kathmandu, Trade Tower - Nepal
- Job Type
- Full Time
- Career Level
- Mid Career
- Education Required
- Bachelor degree / higher diploma
- Experience Required
- 1 - 2 Year
- Salary
- Between 20K - 25K
- Facility/Benefits Provided
-
Descriptions
Position Overview:
The Front Desk Officer plays a key role in managing the reception area and providing administrative and operational support across HR, Administration, and Finance departments. The officer will be the first point of contact for visitors and employees, handling inquiries and offering general office management support.
Key Responsibilities:
- Front Desk Management:
- Greet and assist visitors, clients, and employees professionally.
- Answer incoming calls and redirect to appropriate departments.
- Maintain a clean, organized, and welcoming reception area.
- Manage incoming and outgoing correspondence (emails, letters, packages, etc.).
- HR Department Support:
Interview Scheduling:
- Coordinate and schedule interviews with potential candidates.
- Manage the interview calendar and send reminders to participants.
Onboarding Candidates:
- Facilitate the onboarding process for new hires, including collecting required documents.
- Ensure smooth transition for new employees and conduct office tours.
- Employee Records and Documentation:
- Maintain and update employee records.
- Assist HR with filing important documents and tracking employee data.
Introduction of New Hires to Teams:
- Introduce newly hired employees to their respective teams.
- Coordinate with team leads for proper integration.
Administration Support:
- Stationery and Vehicle Maintenance Records:
- Maintain detailed records of stationery usage and vehicle maintenance products.
- Ensure inventory is always stocked and well-documented.
- Product Distribution and Documentation:
- Distribute office supplies and vehicle maintenance items with proper record-keeping.
Service Provider Coordination:
- Liaise with the service provider (OMKAR) for timely maintenance of office equipment like printers.
Finance Support:
- Receiving Bills and Receipts.
- Collect bills and receipts from suppliers and keep records of financial transactions.
- Handling Cheques.
- Provide cheques to vendors and suppliers.
- Record cheque distribution and ensure receipts are obtained from the concerned parties.
Account Management:
- Provide necessary account numbers to drivers and vendors for payments.
- Ensure that all account information is up-to-date and accurate.
- Documentation of Cheque Distribution:
- Maintain records of all cheques handed over, along with received notes to track each transaction.
Qualifications & Skills:
- 1 year experience Strong communication and interpersonal skills.
- Ability to multitask and manage priorities effectively.
- Proficient in MS Office (Word, Excel, Outlook).
- Attention to detail and excellent record-keeping skills.
- Previous experience in HR, administration, or finance support roles is a plus.
Prospective candidates are invited to submit their CV to inquiry.slicejob@gmail.com or apply through the website provided below.